This article was originally written in 2010, and things have changed a bit since then. This article now refers to the current (2018) procedure.
My ADI badge was due for renewal in October 2018. I got the initial alert that my DBS check (formerly the CRB check) needed to be renewed in early April – 6 months before my badge expired. This alert came from DVSA via email.
I applied for my DBS immediately online. DVSA supplies you with a PIN number and a secret word. You apply via an online form.
Once you have completed your DBS application, you take a printout of the completed form along with the necessary documents to a Post Office branch that does identity/document checks (you can find a branch at GOV.UK). Note that your local Post Office will almost certainly not have this facility – you will need to go to one likely to be situated in the middle of a large city, with no easy parking, and with queues of people with prams and other annoying things, doing what people who use Post Office branches in the first place usually do. In other words, be prepared for a long wait.
Be careful with your initial DBS application. I am paperless, so had to go to my bank separately to get an official bank statement printed out as one of my check documents. You have to physically put the date of the statement on your application form – even though it is clearly printed on the actual statement. The problem is that you can only use a date in the past, so get the statement first, then fill the form in the next day. Trust me: if the statement date is today or in the future, the online system won’t let you proceed, and if you try to post date it, the Post Office will reject it because the dates won’t match.
If you are using your driving licence as a check document (and you probably will be), the date you have to physically enter on the form is the date you passed your test. It is NOT, as you might reasonably expect (as I did), the “valid from” date on the front of your licence (i.e. when you last did your photo update). It’s totally f—ing stupid, but that’s how it is, and it isn’t explained anywhere that I could find (nor was it such an issue any of the previous times I had a CRB/DBS check done). The woman at the Post Office told me it catches a lot of other people out , too. Basically, if you don’t remember the exact date you passed your test (and I bloody well didn’t), you have to infer the date from the list of entitlements on the back of it.
It’s a stupid system, because the dates on bank statements and driving licences are integral to those documents, and all you are effectively being checked on is whether they caught you out when asking you to write them down on a separate form. It’s even more stupid when you get it wrong, and the Post Office worker shows you how to fill it in properly with the correct figures, so you go away (you have to generate another form) and make the corrections. There is no security aspect to it whatsoever.
I used my passport, my driving licence, and a bank statement as my check documents. I had recently had to apply for a new passport and used this instead of my birth certificate (which has to be an original, and not a copy like mine is).
My DBS certificate came through about seven days after the document check was completed (the check at the Post Office triggers your application process). It costs £6.00 for the service.
Now we come to the actual renewal of your Green Badge. There is no warning later in the year from DVSA – it’s up to you to keep track of your application.
Every Green Badge expires on the last day of whatever month you originally registered in. You apply to renew as soon as possible in the month in question. In my case, with my badge expiring on 31 October, I had to apply any time from 1 October (I would not have been allowed to do it on 30 September).
You simply log into the IRDT system – which every instructor should have access to – and make your application. You will need to provide the number on your DBS certificate, which DVSA will have a copy of/access to. You need a means to make payment (credit or debit card). It costs £300. I applied for mine on 1 October, and it was issued and is now current since 2 October. It arrived in the post 5 October, and has an expiry date of 31 October 2022. All set for another 4 years, now.
To summarise. Assuming you have a credit or debit card, and are not still holding out against technology and the internet, the times taken to actually get both the DBS and your new badge are very short. The documentation and chasing around required for the DBS application is a right pain in the arse, so plan ahead. Application for the Green Badge is simple.
On the other hand, if you insist on using paper money or cheques, won’t use the internet, or want to kick up a stink about which photo you want on your badge… good luck with that. I have no idea what to do in those circumstances.